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关于举办 IEEE 会议

关于举办 IEEE 会议
关于举办 IEEE 会议

关于举办IEEE会议

1.注册成为IEEE会议的收益

会议一经IEEE会议部门审核通过,该会议将有资格:

‐使用IEEE商标

‐该会议可被纳入IEEE会议列表供搜索,会议的征文启事可通过IEEE平台发布

‐可申请IEEE会议出版服务

‐IEEE资金支持的会议,可获得责任保险

‐为会议组织者提供多种免费的相关服务

2.会议启动

‐确定会议主题等

‐确定会议地点及会场

‐确定潜在的会议赞助机构

3.开始IEEE会议的申请工作

‐确定IEEE对会议的支持

‐指定会议各组委会的主席

‐提交会议信息、日程及组委会名单

‐(如果需要)签署谅解协议——技术支持/资金支持

‐告知当地分会或与该会议学科领域相关的IEEE协会此次会议的相关信息

4.关于IEEE对会议的支持类型和组织

‐要成为合格的IEEE会议,首先必须至少获得一个IEEE相关机构组织的支持(如分会、协会等),因此获得IEEE会议支持的第一步就是直接向相关的IEEE机构提交申

请。详细的机构组织信息可访问https://www.doczj.com/doc/069487438.html,/societies_communities/index.html,其

中技术组织包括:协会、技术委员会等

地方组织包括:10个大区、分会、当地的技术委员会、学生分会和附属团体具体每

具体每一类组织的参考图片如下:

‐IEEE相关机构组织为会议提供的支持包括:资金支持、技术支持、管理支持、宣传支持

资金支持又包括IEEE独办会议(全部由IEEE出资)和IEEE合办会议(IEEE出资率小于100%);非资金支持会议又包括技术合办和技术合作,这种会议支持类型不涉及到资金问题

5.关于谅解备忘录

谅解备忘录将明确规定签约双方的权利义务,减少或消除不必要的误解,同时有助于保护IEEE的非盈利组织身份和品牌。

‐首先,确定支持类型:资金支持或技术支持

资金支持:签约双方都需参与会议的技术、资金、宣传和管理等各环节。(补充说明:如果某一团体组织只是单纯的提供资金支持会议,这并不是IEEE所指的资金支持,因此在这种情况下,该团体组织也不能以会议主办方的身份被列入会议信息列表或者是谅解备忘录中)

技术支持:IEEE直接参与会议的技术环节工作,不涉及会议的任何资金问题。 6.会议信息列表

‐通过登陆会议组织者网页了解更多会议组织的相关信息(https://www.doczj.com/doc/069487438.html,/conferences_events/conferences/organizers/index.html),然后通过网络平台提交会议信息列表(https://www.doczj.com/doc/069487438.html,/InfoSched/Welcome.aspx),开始申请举办IEEE会议

‐会议信息提交后,IEEE会议服务团队会审核信息表格的准确性和完整度,筛选重复提交,了解会议以往几届的举办情况及连续性,确保IEEE品牌商标的合理使用,与相关部门核实主办方情况,分配IEEE会议编号等

‐随后,发送确认信和会议组织指南给会议组织者,介绍IEEE提供的一些支持工具等,包括会议邮箱化名(conference email alias)、电子通知(E‐notice)、品牌使用、文档模板订制、网页模板、IEEE通信平台和调查平台等;并更新IEEE会议列表和征文启事

7.关于会议论文集出版

(1) 确保会议论文集质量的关键要素

‐通过制定质量流程在会议之初就使论文质量得到保证

‐论文管理计划对于论文质量是很重要的,计划内容包括预测投稿论文数量、评审数量、评阅每篇论文的评审人数和论文收录比率

‐邀请足够的论文评审,不致于使每位评审的工作量过重

‐论文评阅采用自动分配方式,确保每篇论文都有足够的评审评阅

‐采用一些工具防止剽窃

‐保证会议主办方中IEEE相关团体组织参与会议的技术项目工作

(2) 会议出版项目(CPP)

若会议由IEEE主办或联合主办,并经过了IEEE会议服务部门的审核批准,IEEE

会议出版项目组将负责接收并处理会议组织者发送的论文材料,另外还负责会

后会议内容的发布工作,包括把会议论文发布在IEEE Xplore平台上

(3) 会议论文集出版的基本步骤

‐申请将该会议的论文出版纳入IEEE会议出版项目,提交IEEE会议出版表格(https://www.doczj.com/doc/069487438.html,/web/conferences/organizers/required_documentation.html)

‐收到提交IEEE 会议出版表格的收据,并获得IEEE对会议的主办确认后,IEEE相关工作人员会发布收录信(Letter of Acquisition)告知论文集出版所需的材料信息,包括标题、所需的提交材料、版权信息、寄送指南、目录号等。LoA是IEEE和会议组织方之间签署的正式协议,任何不遵守LoA规定的行为都可能影响出版发布工作。

根据IEEE相关文件的规定,会议组织方必须提供3份相同的Xplore兼容文件,如CD、DVD或U盘,内容包括论文PDF文件、封面、标题页、版权页、目录、作者检索、包装单(包装单生成器从以下网址下载https://www.doczj.com/doc/069487438.html,/conferences_events/conferences/organizers/pubs/preparing_cont ent.html)。

关于论文集的命名,需注意以下几点:1. 论文集名称需与LoA上的会议名称相符;

2. 副标题每年可以更改,位置应置于标题页的出版标题下方;

3. 标题的一致性对

于检索是非常重要和关键的,这可以确保终端用户可以容易地找到该会议,并保证了编目的准确性;4. 如果标题保持不变使用了3年,IEEE会议出版部门将负责申请应用ISSN。

此外,还为论文作者提供两个额外的免费工具PDF eXpress和PDF eXpress Plus,以帮助作者转换论文格式,便于生成与IEEE Xplore平台兼容的论文

‐收集并提交论文版权转让协议

若会议使用论文原稿提交系统,会议出版主席请登录以下网址进行注册https://www.doczj.com/doc/069487438.html,/registration/registration.html

若会议未使用原稿提交系统,会议出版主席请登录以下网址进行注册https://https://www.doczj.com/doc/069487438.html,/copyrights/registration.jsp

也可访问

https://www.doczj.com/doc/069487438.html,/publications_standards/publications/rights/copyrightmain.html 获取打印格式表格

欲了解更多信息,请通过邮件 pubs‐permissions@https://www.doczj.com/doc/069487438.html, 联系 IEEE知识产权部门或访问https://www.doczj.com/doc/069487438.html,/publications_standards/publications/rights/index.html

‐可联系IEEE eXpress会议出版部门或IEEE计算机协会下属机构——会议出版服务部、

有资质的第三方机构或自行准备并提交会议内容至IEEE XPlore数据库。若使用CD 作为存储媒介,具体格式如图所示

(4) 对未进行答辩论文的处理

‐会议征文启事中须包括如果论文未进行答辩,论文有可能会从IEEE Xplore中撤回的相关规定

‐在有效的30天提交时期内,会议必须平衡确认作者论文答辩原因与论文及时提交之间的关系、提前建立核实流程、及早与作者联系迅速达成决议

‐如果会议打算从Xplore中撤回一些未答辩论文,仍需提供这些论文的文件,但是需在包装单中标注清楚

(5) 时效性——及时发布会议论文集

‐所有的会议出版物将在会后30天内发出

‐会议内容的及时发布将会影响:论文作者的被引用率;会议内容在Xplore的下载率;

印刷版会议录寄送到订购图书馆的时间;摘要和检索组织收到信息的时间

(6) 论文检索合作机构

会议论文集并不会自动被合作机构收录,需要经过编辑部门的审核评估和检索。

其中,综合性的合作伙伴包括Elsevier, Thomson, IET Inspec和OCLC Worldcat,专

业性的会议合作伙伴包括ACM、NLM 和APA。通过这种合作,IEEE Xplore平台

上的信息更容易被检索到,而且也有利于期刊影响因子的提升。但需注意的是,如果某一会议未被系统接受,则该会议的任何一篇论文都不可能在系统中出现 (7) 目前在会议材料提交中常出现的问题

‐Xplore兼容文件未提交

‐包装单不正确

‐CD上的文件数量与包装单不符

‐一些特殊的标识符使用不正确

‐引用的作者姓名不正确或拼写错误

‐所有存储媒介都未提交

会议相关材料提交中的任何问题都将导致会议内容发布时间的推迟和在Xplore平台中搜索会议内容出现问题

(8) 关于IEEE Xplore

IEEE Xplore将收录会议接收的所有论文的全文,但并不包括未答辩论文的内容。

同时会议组织方和论文作者都要保证所提交信息的准确性和真实性,以避免后

续出现问题。

(9) 会议知识产权

以上是会议知识产权部门的相关员工信息,如需联系该部门,请发邮件至confpubs@https://www.doczj.com/doc/069487438.html,

(10) 其他信息

eXpress会议出版可联系conferencepublishing@https://www.doczj.com/doc/069487438.html,, 更多信息请访问

https://www.doczj.com/doc/069487438.html,/conferences_events/conferences/publishing/index.html 会议出版服务(CPS)可联系cps@https://www.doczj.com/doc/069487438.html,, 更多信息请访问https://www.doczj.com/doc/069487438.html,/portal/web/cscps

IEEE知识产权(IPR)可联系 pubs‐permissions@https://www.doczj.com/doc/069487438.html,, 更多信息请访问https://www.doczj.com/doc/069487438.html,/publications_standards/publications/rights/index.html 技术项目完整性委员会(TPII )可联系tpii@https://www.doczj.com/doc/069487438.html,

关于举办 IEEE 会议

关于举办IEEE会议 1.注册成为IEEE会议的收益 会议一经IEEE会议部门审核通过,该会议将有资格: ‐使用IEEE商标 ‐该会议可被纳入IEEE会议列表供搜索,会议的征文启事可通过IEEE平台发布 ‐可申请IEEE会议出版服务 ‐IEEE资金支持的会议,可获得责任保险 ‐为会议组织者提供多种免费的相关服务 2.会议启动 ‐确定会议主题等 ‐确定会议地点及会场 ‐确定潜在的会议赞助机构 3.开始IEEE会议的申请工作 ‐确定IEEE对会议的支持 ‐指定会议各组委会的主席 ‐提交会议信息、日程及组委会名单 ‐(如果需要)签署谅解协议——技术支持/资金支持 ‐告知当地分会或与该会议学科领域相关的IEEE协会此次会议的相关信息 4.关于IEEE对会议的支持类型和组织 ‐要成为合格的IEEE会议,首先必须至少获得一个IEEE相关机构组织的支持(如分会、协会等),因此获得IEEE会议支持的第一步就是直接向相关的IEEE机构提交申 请。详细的机构组织信息可访问https://www.doczj.com/doc/069487438.html,/societies_communities/index.html,其 中技术组织包括:协会、技术委员会等

地方组织包括:10个大区、分会、当地的技术委员会、学生分会和附属团体具体每

具体每一类组织的参考图片如下:

‐IEEE相关机构组织为会议提供的支持包括:资金支持、技术支持、管理支持、宣传支持 资金支持又包括IEEE独办会议(全部由IEEE出资)和IEEE合办会议(IEEE出资率小于100%);非资金支持会议又包括技术合办和技术合作,这种会议支持类型不涉及到资金问题 5.关于谅解备忘录 谅解备忘录将明确规定签约双方的权利义务,减少或消除不必要的误解,同时有助于保护IEEE的非盈利组织身份和品牌。 ‐首先,确定支持类型:资金支持或技术支持 资金支持:签约双方都需参与会议的技术、资金、宣传和管理等各环节。(补充说明:如果某一团体组织只是单纯的提供资金支持会议,这并不是IEEE所指的资金支持,因此在这种情况下,该团体组织也不能以会议主办方的身份被列入会议信息列表或者是谅解备忘录中) 技术支持:IEEE直接参与会议的技术环节工作,不涉及会议的任何资金问题。 6.会议信息列表 ‐通过登陆会议组织者网页了解更多会议组织的相关信息(https://www.doczj.com/doc/069487438.html,/conferences_events/conferences/organizers/index.html),然后通过网络平台提交会议信息列表(https://www.doczj.com/doc/069487438.html,/InfoSched/Welcome.aspx),开始申请举办IEEE会议

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国际酒店集团巨头: NO 1 洲际酒店集团(Inter-Continental)旗下品牌: 洲际酒店集团(Inter-Continental)假日酒店集团(HolidayInn) 大都会(GrandMetropolitan) NO 2 胜腾集团(NYSE:CD) 旗下品牌: 速8(Super8) 戴斯(DaysInn) 华美达(Ramada) 豪生(HowardJohnson)Travelodge BaymontInn KnightsInn WingateIn AmeriHostInn Wyndham NO3 万豪国际集团(Marriott)

旗下品牌: 丽思-卡尔顿(Ritz-Carlton) JW万豪(JW.Marriott) 万豪(Marriott) 万丽(Renainsance) NO 4 雅高(ACCOR) 旗下品牌: 索菲特(Sofitel) 诺富特(Novotel) 宜必思(Ibis) NO 5 希尔顿国际(HiltonInternational) 旗下品牌: 希尔顿(HILTONHOTEL) 港丽(CONRADHOTELS) 斯堪的克(SCANDIC) 双树(DOUBLE TREE) 大使套房酒店(EMBASSYSUITE) 家木套房酒店(HOMEWOODSUITE) 哈里逊会议中心(HARRISONCONFERENCE CENTER)

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